TERMS & CONDITIONS
Imhotep Studios

Cancellations and Refunds

To confirm your booking, payment must be made in advance. Any cancellations made by the client less than 72 hours before the session will result in forfeiture of the deposit. However, if an alternative session can be scheduled within 7 days, the original deposit may be applied to the new booking. If the alternative session is cancelled or deemed unsuitable by the client, the deposit will not be refunded.

In the rare event that Imhotep Studios needs to reschedule or postpone your session, and the new arrangements are not satisfactory, a full refund will be provided. Once a session has been completed, refunds will not be issued.

Promotional bookings or those scheduled within 72 hours may have distinct cancellation terms, which will be clearly outlined via email or phone at the time of booking.

Studio Engineers and Producers

While we strive to provide your preferred engineer or producer, availability cannot always be guaranteed due to external commitments. If the original engineer is unavailable, we will assign the most suitable alternative to continue your project.

In the event of technical issues causing delays during a session, the following options will be provided:

  1. Extending the session on the same day, if feasible.

  2. Rescheduling the studio time for the lost duration, rounded up to the nearest hour.

Recorded audio is backed up on our secure cloud system for 3 months at no extra charge. Requests for extended storage may incur additional fees. Audio exports, including mixdowns and stems, are included within the booked time. Additional exports requested after the session are subject to the engineer’s rates.

Audio exports provided at the session’s end reflect the material's state at that time (complete or incomplete). Further adjustments or mixing will require a new booking.

All studio bookings must be arranged and confirmed through the booking office.

Engineers and producers contracted by Imhotep Studios may not enter into private agreements with clients without the studio’s written consent. Such actions violate these terms and may result in the forfeiture of recorded material ownership and potential legal action to recover losses.

Recording Sessions

Our recording services include:

  • Setting up the studio and facilitating content recording as directed by the client.

  • Optimizing the use of studio equipment and advising on recording techniques.

  • Editing and exporting recorded material per client direction within the session's timeframe.

Additional services, such as mixing, music production, or performance by studio staff, must be pre-arranged through the booking office and will incur separate charges. Once payment is received for these services, a release form can be issued upon request.

Unattended editing and comping are performed to the highest standard, but adjustments may require additional booking time.

Music Production by the Hour

Music production sessions include:

  • Standard recording services with an engineer.

  • Recording instruments played by the producer under client direction.

  • Music programming and mixing within the allocated time.

  • Creative input and production advice.

Clients should allocate sufficient time within their session for exports to ensure the best representation of the project. Exports created at the session’s end are considered works in progress unless otherwise agreed.

Imhotep Studios regularly updates its software and plugins. Sessions reopened after more than a month may experience compatibility issues, which we will attempt to resolve within the booked time, but cannot guarantee replication of previous effects.

Voiceover and ADR Sessions

Voiceover and ADR services include:

  • Session setup to client specifications, requiring delivery of all necessary materials (e.g., CSV files, video, scripts) at least 48 hours before the session.

  • Facilitating the recording as directed by the client.

  • Editing and exporting within the session timeframe, with additional time subject to studio rates.

All materials will be released after payment for the session and any additional services has been completed.

Session Material Formats

We accept the following formats:

  • Scripts: PDF

  • Videos: MOV (preferred), AVI, MP4 (H.263 or H.264 codec)

  • Audio Files: WAV (preferred) or MP3

A session checklist will be prepared and approved by the client before the session begins to ensure all requirements are understood.

Full Song Production Deals

Slots and Availability

Full song production sessions are subject to studio and producer availability and are booked through the studio office.

Deadlines

Specific deadlines must be agreed upon in writing prior to booking. Additional charges may apply for expedited services.

Early Termination

Early termination of package deals will result in full payment of the agreed amount.

Credits

For projects produced by Imhotep Studios, appropriate credits must be provided, such as:

  • Beat Production: Produced by [Producer’s Name] at Imhotep Studios.

  • Vocal Production: Lead and backing vocals produced by [Producer’s Name] at Imhotep Studios.

International Transfers

For international payments, all associated bank fees must be covered by the client to ensure the full amount is received by Imhotep Studios.